Best practice management software for therapists and counselors
Solo and small-group practices spend hours on admin that has nothing to do with clients: scheduling, paperwork, superbills and reminders. Here is the one tool we would start with, and the alternatives worth comparing. Updated 2026-10-14.
Our top pick: SimplePractice
Because it puts scheduling, notes, telehealth, billing and a client portal in one tool designed for private practice.
SimplePractice
Get the #1 HIPAA-compliant EHR and practice management software. Join 250,000+ therapists, health & wellness professionals. Start your free trial today.
Price: $49/mo · Free option: Free trial
Visit SimplePracticeAlternatives worth a look
Jane
Jane is an online platform for health and wellness practitioners that makes it simple to book, chart, schedule, bill and get paid.
Price: $54/mo · Free option: Free trial
Visit JaneCalendly
Scheduling automation tool that lets customers book time with you.
Price: From $10/seat/mo · Free option: Free plan (always free)
Visit CalendlyAcuity Scheduling
Appointment booking and scheduling software with client self-scheduling.
Price: Starter $16/month · Free option: 7-day free trial, no credit card
Visit Acuity SchedulingSide by side
| Tool | Price | Free option |
|---|---|---|
| SimplePractice (top pick) | $49/mo | Free trial |
| Jane | $54/mo | Free trial |
| Calendly | From $10/seat/mo | Free plan (always free) |
| Acuity Scheduling | Starter $16/month | 7-day free trial, no credit card |
What therapists and counselors should check before choosing
- Does it include intake forms and a secure client portal?
- Is telehealth built in?
- What does the vendor say about HIPAA and business associate agreements?
A common mistake
Using a general booking link for clinical work, which can leave notes and intake forms scattered across tools.
Frequently asked questions
What is the best practice management software for therapists and counselors?
Our top pick is SimplePractice. Because it puts scheduling, notes, telehealth, billing and a client portal in one tool designed for private practice.
How much does SimplePractice cost?
SimplePractice: $49/mo. Free option: Free trial. Checked 2026-10-14; confirm on the vendor's site.
What should therapists and counselors look for in a practice management software?
Does it include intake forms and a secure client portal? Is telehealth built in? What does the vendor say about HIPAA and business associate agreements?
Are these rankings paid?
No. Picks are ranked by fit for the job. Sponsored placements are always labeled "Sponsored" and never change the order of our picks.